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Inver Hills Community College recognizes an electronic signature as a valid signature from faculty, staff, and students. Students use electronic signatures to register, check financial aid awards, pay student bills, obtain unofficial transcripts, update contact information, log into campus computers, complete forms, etc. Faculty and staff use electronic signatures for submitting grades, completing administrative forms, logging into campus computers, accessing protected data through custom web applications provided by the college, etc.
An electronic signature is considered valid when one of the following conditions is met:
Condition 1: Student/Employee ID and Personal Identification Number (PIN)
a. Institution provides student or employee with a unique ID number
b. Student or employee set their own PIN
c. Student or employee log into a secure site using both the ID and the PIN
Condition 2: Campus Network Username and Password
a. Institution provides student or employee with a unique username
b. Student or employee set their own password
c. Student or employee log into the campus network and secure site using both the username and the password
It is the responsibility and obligation of each individual to keep their PIN and password private so others cannot use their credentials.
Once logged in, the student or employee is responsible for any information they provide, update, or remove. Inver Hills Community College will take steps to ensure both the PIN and password are protected and kept confidential. They are also responsible for logging out of all systems.
This policy is adapted from the Family Educational Rights and Privacy Act (FERPA) and Electronic Signatures, 69 Fed. Reg. 21670. The regulation can be found online at http://edocket.access.gpo.gov/2004/04-9054.htm.
Approved by Management Team March 27, 2006
Presented to Shared Governance April 17, 2006
Effective May 1, 2006