Contact Information

Institutional Research Office
Phone: 651-450-3392  
Location: Administration

Requesting Data

External Requesters

Contact Matt Traxler in Enrollment Services at 651-450-3885 or

Inver Hills employees:

Request Data through SharePoint (login required)

Before submitting a data request, review timeline expectations and definitions as described below.


Please review these definitions carefully to ensure that you're requesting the data that you really want.

  • Retention Rate: Retention refers to enrollment at the college in a following semester. We typically look at retention from fall to spring, or from fall to second fall.
  • Credit Completion Rate: Number of credits completed, divided by number of credits attempted. Credit completed includes a grade of D or higher.
  • Success Rate: Success in a course is defined as receiving a grade of C or higher, as this is often the lowest grade that allows the student to take the next course in a sequence or to transfer the credit to another college. The success rate is the percent of students who received a C or higher, out of all students who were enrolled in the course (the denominator includes those who withdrew).
  • Course persistence: Student stayed in a course until the end of a semester; i.e. did not withdraw.
  • Underrepresented student: The student fits at least one of the following criteria: student of color, low income (Pell-eligible), or first generation.
  • First generation - federal definition: Neither of the students' parents has a bachelor's degree. (This definition is used by the federal government and most other entities except the State of MN and MnSCU.)
  • First generation - MN definition: Neither of the students' parents attended college at all. (This definition was established by the MN Legislature and is typically the definition used by MnSCU.) Please always distinguish which definition of "first generation" you want to use.
Additional Cautions

Please make sure that you distinguish between cumulative GPA and semester GPA in your request.

If you are requesting information about students by age, please include the specific age ranges that you need. Students are split by age using these terms:

  • High School- less than age 18
  • Traditional- age 18-24
  • Non-traditional- age 25 and up 

Timeline Expectations for Ad Hoc Data Requests

Description Examples Minimum Timeline
Data Pull:
  • Data being requested is from one semester or fiscal year
  • Involves pulling one number or one list of numbers
  • Request requires the pulling of a limited number of variables
  • Excludes anything that is a rate or a percentage
Students in a certain class or term by home zip code, ethnicity, gender, etc. 1 week


  • Compares one piece of data to another

  • Involves the calculation of a rate or percentage

  • Includes data from multiple semesters, years, subjects, or media codes

  • Requires analysis of data, report writing, tabling, and/or graphing data

Males vs. females; participation in LCOM vs. non-participation; retention 4-8 weeks

Mailing List:

  • Mailing addresses of a specific group of students will be provided to the requester.
  • This request is completed outside of the IR Department by the Hobsons Specialist (Enrollment Management Analyst).
All mailing addresses of students eligible for a particular scholarship 1 week
Hobsons Communication:
  • A specific email message will be delivered to a specified group of      prospects, applicants, and/or students.
  • This request is completed outside of the IR Department by the Hobsons Specialist (Enrollment Management Analyst).
A group of students who are in a specific course/program will be e-mailed an awards banquet invite 1 week